Digital Preservation Seeds

by Barbara Sierman

The Big Picture

To celebrate digital preservation, the Dutch Digital Heritage Network will organize the first training about The Big Picture of Digital Preservation aka Permanent Access.

Herman Uffen, Tamar Kinkel, Joost van der Nat and me will introduce our audience to this concept at a combined meeting at Het Nieuwe Instituut and Stadsarchief Rotterdam for a workshop to put the message into practice.

The concept of the Big Picture of Digital Preservation is based on a combination of a few products, created in the past years in the Network. And there is a lot of re-use and further development of earlier concepts from European projects.

Relation between Policies, Costs and Solutions

The following products are part of the Big Picture of Digital Preservation:

  • The first ingredient is the Preservation Policy is based on the SCAPE Policy Model. We translated this into Dutch and created a user-friendly website for it, that supports the user in taking the necessary steps to create a Preservation Policy.
  • The second ingredient is the Dutch Cost Model is based on the 4C Cost Model, presented by Herman on the DPC event Counting on Reproducibility: Tangible Efforts and Intangible Assets last May. Added to this cost model is the Risk Assessment Method developed by Herman and Tamar, in which every decision will be weighed against its consequences related to Opportunities, Quality and Vulnerability for the organization, even before you look at the Costs of the solution (in Dutch, these are the 4 K’s).
  • The third ingredient is the “Network of National Facilities” consisting of tools and services developed within the Dutch Digital Heritage Network (awarded with the 2016 DPC Award for Research and Innovation)

What’s new? 

In the Dutch Digital Heritage Network, we have developed the above-mentioned tools separately from each other. But in practice they are related. Each policy will result in costs. This relationship between policies and costs is not always taken into account when designing the preservation policies. And for the execution of the policy, you will need tools, services and knowledge.

One of the reasons for establishing the Dutch Digital Heritage Network is to have a better collaboration between organisations and to make a better use of the services available. We expect people to look at the solutions in the Network first. And then evaluate for each solution whether the solution is beneficial for your organization, related to the ambitions as described in the preservation policy. This can be done through the ‘4K’ framework, to look at the effects on Opportunities, Quality and Vulnerability and Costs. This process supports the strategic decision by taking all relevant aspects into account:  will you do it on your own, outsource it or start a collaboration with partners in the Network.

Later this year we will publish an article, explaining this concept of the Big Picture more broadly. But on WDPD 2019 we will have over 30 participants to convince!

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